Monday, May 17, 2010

Wedding Coordination

A fellow event planner in Colorado wrote a blog post about outdoor wedding ceremonies and why it is beneficial to have a wedding coordinator (lighted path to the bathroom, enough trash cans, dismissal of tables).  Her post inspired me to write this one:

We are seeing a LOT of outdoor weddings this season, more than ever before.  Some are backyard barbecues, some are beer garden receptions, and some are formal and elegant affairs.  My fellow wedding planner was spot on, outdoor ceremonies and/or receptions do require a bit of extra coordination.  Where is the cake stored?  Who cuts the cake?  Who leads the party from the cocktail hour into the reception?  Who sets up the chairs for the ceremony?  Who moves the chairs from the ceremony to the reception?  If you do not have a wedding coordinator you have two options:  1) Guests move their own chairs from ceremony to reception or 2) You designate a family friend or person in the bridal party to move chairs for you.  However, having a wedding coordinator puts those small details at ease, as they are the ones who takeover those details for you!

However, all weddings require the details to be coordinated in just the right way.  From RSVP's to a day of timeline that lays out the arrival time of family, when pictures are to occur and who will be in them, and when the florist, cake, linens, rentals, etc. are expected to arrive.  There is not one Bride to wants to be bothered with these details on her wedding day, and there is no Maid of Honor or Mother of the Bride that wants to be bothered either.  Wedding coordination is also about giving options, and advice.  For example, you've sent out save the dates, you've sent out invitations, and there is a lack of response from your family and friends.  This is stressing you out...what do you do?

That is where we come in.  Wedding professionals can offer solutions to all the issues that stress you out, and we can ask all the right questions to make sure you have dotted all your i's and crossed your t's.  Many professionals offer a "Day Of" coordination service as well as packages that offer their assistance throughout the entire planning process.  Others also offer consultation services, for those Brides that are super-duper organized, have a tight budget, or just don't need the hand holding.

A good majority of our "Day Of" coordination bookings happen within two months prior to the wedding - when the details should be coming together and the stress is at an all time high.  Most people who didn't hire coordinators say it's the number one thing they would have changed about their wedding.

All wedding professionals are here to help...and all of us offer free initial consultations :)  Let us know how we can help YOU!

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